February 10, 2023
Are you a change agent that wants to make a difference in the community? Do you enjoy community revitalization, strategic planning and problem solving? Are you able to build rapport, convey a mission and mobilize resources for community impact? If YES, Pocono Mountains United Way is the place for you!
Pocono Mountains United Way engages and mobilizes resources to improve lives through accelerated community change.
Job Title: Executive Assistant
Reporting to: President/CEO & VP, Community Impact
Exempt OR Non-Exempt: Non-Exempt
Salary: $35,000 – $45,000 (based on experience)
Work Schedule: Full-time. Core Hours of Monday-Friday, 8:30 a.m. to 4:30 p.m.
Must be able to work a flexible schedule with the possibility of some early morning, evening, and weekend work.
1.) Provides high-functioning support to the President/CEO and Vice President, Community Impact. Possesses strong communication and relationship management skills by effectively interfacing with senior executives inside and outside the company utilizing excellent written and verbal communication skills.
2.) Able to sensitively handle confidential information, use appropriate discretion with same, and professionally represent the organization in all interactions. Demonstrated ability to effectively and professionally interact with high level executives, community leaders, business associates, and staff members is required.
3.) Able to perform in a fast-paced environment and adapt to swiftly changing priorities. This role will require keeping the Executives productive by managing operations, workflow, calendars, travel, expenses, and other projects as assigned.
4.) A minimum of 2-4 years of demonstrated experience is preferred.
1.) Manages schedules of President/CEO and VP, Community Impact and ensures sufficient preparation for meetings. Schedules meetings and confirms attendance. Prepares materials for meetings.
2.) Supports organization, board and committee engagement activities
3.) Answers telephone, routes calls, greets visitors and provides information as needed. Provides a high level of customer service, assistance and information to internal and external customers.
1.) Provides support for resource development activities
2.) Provides support for fiscal operations
o Scans mail and bills, filing and follow-up calls to vendors
o Entering payment details
o Reviews Bill Me’s Monthly and create letters/labels
Human Resources Support
1.) Processes all new hire on-boarding and employee off-boarding documentation.
2.) Assists with enrollment and administration of employee benefits, including making changes to medical, dental and vision plans to ensure proper coverage
3.) Manages all personnel and benefit files, job descriptions, and employee status
1.) Leads office operations
2.) Purchases supplies and maintains or coordinates servicing of equipment.
Ability to link donor, volunteer, and advocates’ aspiration to needs; Ability to catalyze others’ commitment to mission. Strives vigorously to accomplish shared goals. Separates one’s own interests from organizational interests in order to make the best possible judgments for the organization.
Seeks and shares knowledge of community. Takes a collaborative approach to addressing issues. Focuses on shared goals. Mobilizes a broad range of sectors and resources.
Acts with integrity and strong ethics to foster trust at all levels (personal, market, societal). Internalizes the meaning and commitment of United Way and consistently acts according to its value and purpose. Demonstrates the values of the network; is a good system-citizen. Is accountable and transparent with all stakeholders.
Is able to communicate effectively to develop, grow, and sustain productive relationships. Knows how to capture and record relevant information and how to interpret and utilize the information to forge partnerships, collaborate, cultivate, grow, sustain, and strengthen internal and external relationships.
Presents oneself in an appropriate and professional manner. Communicates, acts, reacts, and responds appropriately in all situations. Effectively utilizes interpersonal skills and political astuteness to: engage with, lead and function as a member of a team as appropriate. Is trustworthy and acts with integrity, authenticity, humility, and in good faith; respecting others’ opinions, priorities, values, and interest. Seeks to continuously improve interpersonal and professional skills.
Understands and uses empathy, compassion, and active listening. Is fully present and aware of subtleties and nuances such as body language and voice tonality to better understand what is important to constituents and how to connect and engage them with UW. Able to influence, persuade, present, request, sell, negotiate, and close a deal as appropriate.
Utilize and Acquire Knowledge
Is forward-thinking, focused on what is possible, and seeks new tools and knowledge as needed. Is able to use technology when acquiring and utilizing knowledge, and is innovative and creative in its application. Seeks to continuously improve interpersonal and professional skills.
Achieve Results / Results-Driven
Is personally accountable for the results they achieve. Is able to adapt quickly to ever-changing environments. Is organized, able to plan, think strategically, and is creative, innovative, and appropriately persistent. Is able to make decisions and willing to take risks when appropriate to achieve results and meet goals.
Demonstrates Social Responsibility and Stewardship
Has a passion for the common good and affection for the community. Believes in social responsibility and inspires others to be socially responsible. Demonstrates courage and humility when working toward improving life in the community.
Education, Skills, Experience, and Training Required
Duties require planning, organizing, and performing a variety of duties applying a wide range of procedures and rules. Duties require attention to detail, a high degree of accuracy, reliability, timeliness, alertness, and use of judgment. Also requires writing ability, creativity, and concentration. Access to and use of confidential data where discretion/sensitivity is of utmost importance. Sound professional judgment and confidence.
Frequently required to walk, sit, talk, and hear. Occasionally required to stand, reach, stoop, and handle and/or lift and up to 25 pounds. Use of general office environment equipment.
Reasonable accommodations may be made to enable individuals to perform the essential functions.
These job responsibilities are to be the main emphasis of this position. As with every job at United Way, it is not possible to define jobs precisely. Should the need exist, every person in the organization will assist in any way necessary to assure an efficient and cooperative environment.
A resume and cover letter should be submitted to:
Sarah Jacobi, Sarah@PoconoUnitedWay.org
Or apply on Indeed: https://www.indeed.com/job/executive-assistant-fc1243150f96a7eb
Pocono Mountains United Way is an Equal Employment Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race,
color, religious creed, ancestry, national origin, age, sex, sexual orientation or disability.